Or, you can right-click the email and choose Follow Up Mark Complete from the contextual menu, or open the email and choose Mark Complete from the Follow Up drop-down on the Message tab.The color coding isn’t just intended to emphasize certain emails but it can also be used to deemphasize certain emails such as newsletters or emails you are only a CC or BCC recipient of.Categories and flags are not available in all of my folders in Microsoft Outlook. If you dont see the same message there, the email is fake.The Conditional Formatting feature in Outlook allows you to get organized by automatically color coding your Emails, Calendar items, Contacts and Tasks without the need to apply a Color Category to it or move them to different folders.If you click the flag while you are in the Inbox (with all the emails listed in rows), that will mark the flag as Complete. If you are using Outlook application then which version of Office is installed on the computer If the issue is with Outlook application, then you may follow the steps mentioned in the Microsoft KB below and check if it helps: Was this reply helpfulAccessing My Messages : Located conveniently in My eBay, members can find the My Messages. The Red X icon for Outlook/ Outlook Express appears when there is problem connecting to the server.Open the Conditional Formatting dialog:View-> Arrange By-> Custom…-> Automatic Formatting… Links to more Conditional Formatting examplesCreating a Conditional Formatting rule can be done in the following way Show overdue emails and tasks in a red font.The “Conditional Formatting” feature may look complex at first but creating color coding rules is actually fairly easy and quite powerful when used the right way.This guide will help you on your way to get yourself familiar with the Conditional Formatting options with 8 color coding examples which might be useful to you as well.Conditional Formatting usage in the Message List. Show expired emails and completed tasks in a grey and strikethrough font. Show unread emails in a blue and bold font.A lower listed rule can append the formatting of a higher listed rule if the formatting is not defined. The higher listed rules takes precedence over the lower ones. You can sort the rules by using the “Move Up” and “Move Down” buttons. Conditional Formatting Tips & TricksJust like many other “more advanced” features in Outlook, the Conditional Formatting feature may sometimes appear to have a mind of its own and produce unexpected results or no results at all.The tips and tricks below will help you better understand how the Conditional Formatting feature works and generate its color coded view. Press the Condition… button to specify when this font should apply.You may recognize the Condition… dialog and its usage as the same dialog is used to create a Search Folder, a View Filter or to perform an Advanced Search. Press the Font… button to define your Font settings.
If you are in an Exchange environment, you can simply add the names as listed in the Global Address Book of your company. Better is to create the rule based on the e-mail address. Specifying names of senders or recipients in a Conditional Formatting rules can be a bit tricky The name must exactly match the name as displayed in the From field of the message. However, if the higher listed rule has a color defined, the lower rule will not “overwrite” this color. Example 5: Color code messages when the message is larger than 1MB and contains specific words Example 4: Color code messages by Category Example 3: Color code messages by words in the message Open the Conditional Formatting dialog, add a new rule, name it, specify a font and press the Condition… button. Example 8: Color code a meeting request where you have not yet responded toExample 1: Color code messages coming from someone specific (like your partner) Example 7: Color code messages that have a receipt request and is considered confidential Convert word perfect for macThis rule can be useful to highlight that the email was also sent to for instance your manager or a colleague, a distribution group or to a newsletter alias.Color code emails that were sent to a newsletter alias. In the “Sent To” field, type the email address of the recipient or (when you are in an Exchange environment), press the Sent To… button and select the recipient from the Global Address List (so not your Contacts folder as explained here). Example 2: Color code messages that are sent to a specific email address Your rule will apply immediately to al messages already received which correspond to the rule just created.Color code messages coming from a specific address. Press OK to close the Conditional Formatting dialog. Example 6: Color code messages received today, addressed directly to me coming from specific persons In this window type 1024 (1024 kilobytes is 1MB).Color code messages based on their size. One text area will become active now. At the bottom, in the Size section, press the down arrow where now “Doesn’t matter” is displayed and set it to “Greater than”. When specifying more than 1 address, make sure you divide them with an ” “. If you’ve got more than one e-mail address configured in Outlook you can enter here more than one e-mail address. In the Sent To… field type your e-mail address. The dropdown list next to “received” will now become active and is set to “anytime” by default. Example 7: Color code messages that have a Receipt Request and is considered Confidential Again mind the rules about using the From… buttonColor code messages based on the From, To and Received fields. In the From… field type the addresses of the people you want Conditional Formatting to respond to.
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